Century City Athletics Club
PRIVACY POLICY
Century City Athletic Club (CCAC) is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal data in accordance with applicable South African data protection laws, including POPIA.
COLLECTION OF PERSONAL INFORMATION
We collect personal information to manage membership, communicate effectively, and facilitate club activities. Information collected may include:
Full name.
Date of birth.
Contact information (email address, phone number, residential address).
Emergency contact details.
Medical information, where voluntarily provided for safety purposes.
Running-related preferences and participation history.
HOW WE USE YOUR INFORMATION
Personal information is used for the following purposes:
Membership administration, including registrations, renewals, and ASA licensing.
Club communications such as newsletters, event updates, and emergency notifications.
Event participation, including race entries, training sessions, and volunteer coordination.
Safety and emergency preparedness during club activities.
Financial and administrative purposes, including payments, invoices, and record keeping.
DATA SHARING AND DISCLOSURE
CCAC does not sell or trade personal information. Information may be shared only in the following circumstances:
Regulatory compliance, including ASA and WPA licensing requirements or where required by law.
Event registrations, where limited information is shared with race organisers.
Emergency situations, where relevant information is shared with medical personnel.
Internal club administration, including payment processing and coordination of activities.
MEMBER COMMUNICATION AND SOCIAL MEDIA
CCAC communicates with members via email, WhatsApp groups, and the Team Century Facebook group.
Members may not share other members’ personal information without consent.
Images of minors may not be shared without the explicit consent of a parent or legal guardian.
SECURITY OF PERSONAL INFORMATION
CCAC takes reasonable technical and organisational measures to protect personal information from loss, misuse, unauthorised access, or disclosure.
While we strive to protect personal data, no system is entirely secure, and members are encouraged to exercise caution when sharing information.
WEBSITE AND DIGITAL PRIVACY
The CCAC website may use cookies to enhance user experience.
The website and club communications may contain links to third-party websites. CCAC is not responsible for the privacy practices of external sites.
Online membership and event registration forms require accurate and secure information to ensure proper administration.
RETENTION OF DATA
Personal information is retained only for as long as necessary to fulfil membership, administrative, and legal obligations.
Upon resignation or a request for data deletion, non-essential personal data will be removed, subject to legal and record-keeping requirements.
RIGHTS AND CHOICES
Members have the right to:
Access their personal information and request corrections.
Request deletion of personal data, subject to legal and administrative obligations.
Withdraw consent for specific types of communication.
Requests may be submitted to club administration via email.
PRIVACY IN CLUB ACTIVITIES AND CONDUCT
Members must respect the privacy of others when sharing content in WhatsApp groups or on social media.
Unsolicited direct messaging without consent should be avoided.
Club-related discussions and information should remain within official club platforms and not be shared externally without permission.
UPDATES TO THIS PRIVACY POLICY
This Privacy Policy may be updated from time to time. Material changes will be communicated through official club communication channels.
CONTACT INFORMATION
For privacy-related enquiries or requests, please contact:
Privacy Policy
